• We will arrange site visits to venues for clients when required.
• When a client confirms which venue to proceed with, Meetings UK will prepare a detailed confirmation document which is then sent to both the client and the venue.  The remaining options are immediately released.
• We will help clients to organise credit facilities or other financial arrangements with the venue if they are required.
• Venues are advised of any relevant codes of practice within the client’s industry which should effect how the event is handled.
• We remain on hand to provide assistance and guidance during contractual negotiations and ironing out the final details.  Furthermore, we do our utmost to ensure that no unwarranted financial penalties are incurred should the event requirements change.
• At all times we do all we can to be unobtrusive, discreet, professional and simple to work with.

We do not take clients for granted or ask clients to sign a contract that will tie them in to us.  Clients have a choice and we want to keep it that way.  We are pleased every time Meetings UK is selected as the agency of choice. We strive for this by providing an unbiased quality service that gives our clients exceptional value with minimal stress, the kind of service that’s always there, but never intrudes.

What we do…a taste!

• Meetings UK is entirely independent of all venues, chains or groups.  Our booking system holds information on over ten thousand venues: all are three to five star or similar standard.  Our searches are always on behalf of the client and in strict accordance with their instructions.
• We work exclusively on any given enquiry.  Multiple agencies or others performing the same search will result in complications and confusion for all involved and have a detrimental effect on working relationships.
• Our response times are determined by how quickly our clients need the information and not by a fixed target.
• We find, negotiate and secure the best available venue space, rates and preferential terms for the client at the contact stage.
• If the client indicates a preferred venue we will, if appropriate, also obtain availability and rates with other venues so that a space and cost comparison can be made by the client.
• We provisionally hold and manage venue options on behalf of the client.
• We protect the interests of all parties involved by ensuring that only a limited number of venues are held per enquiry.
• We offer the client up to three venue options in the form of a clear written proposal outlining all the information required and deemed necessary for the client to make their decision.